Cepheus Privacy Policy
Date of last revision: August 28, 2026
Thank you for your interest in Cepheus! We are committed to protecting the privacy of the individuals who visit our website, (“Visitors”) www.cepheusonline.com, including all subdomains (“Website”) and users of any version of our software (“Service”) who are registered, subscribed, or using our Service under an agreement with us, and/or using the Services offered within our Service (“Users”) (collectively “you”). This Privacy Policy applies to you and to the Cepheus, including but not limited to Cepheus AI Labs Private Limited, having its registered office at 3B, Coral Enclave, 49, Greenways Road, Chennai – 600 028, INDIA; You can contact us at privacy@cepheusonline.com.
This Privacy Policy sets forth Cepheus’s policy with respect to information, including personally identifiable information (“Personal Data”) and other information collected from Visitors and Users. This Privacy Policy is also relevant to any Personal Data or other information collected from contacts via tools, events, or hosted content on other platforms.
For all Personal Data collected and processed under this Privacy Policy, Cepheus acts as the “Data Controller” as defined by the General Data Protection Regulation (EU) 2016/679 (“GDPR”), meaning that we determine the purposes and means of processing such Personal Data.
This policy describes the information we receive and process and how it is used. Please review this Privacy Policy carefully. Any use of information or Personal Data received from you shall always be limited to the following purposes: (i) helping us improve our website; (ii) helping us improve our Service; (iii) helping us engage with you about our Service; (iv) helping us provide our Service to you and others; and (v) helping us provide support for the Service to you and others. We will not sell any of your information or Personal Data.
By visiting our website or using our Service, you accept and consent to this Privacy Policy.
When you register as a User, certain information such as name, company name, contact telephone number, and email address may be collected. When a Visitor contacts us and/or requests information about our Service, we will collect each Visitor’s email address and some other contact information in order to fulfil the Visitor’s request. We may also ask Visitors for their name, company name, telephone number, and email address. We may also ask questions about your company, job, and professional background. As you browse our website, your browser may send log data which may include your IP address, browser type, browser version, pages visited, time and date of visit, time spent on those pages, and referring pages, among other information.
If you are a User, we may collect Personal Data from you in order to properly register you or issue you a license to use our Service or to service a support request from you relating to our Service. This may include name, company name, email address, job title, department, IP address, and usage information relating to our Service.
We may also send Service-related notifications, announcements or communications related to our company to your email address if you are a registered user.
If you wish to subscribe to a newsletter via our website or access other content from our website, we will collect Personal Data, such as your name and email address, in order to send you the newsletter. You may choose to stop receiving our newsletter or marketing emails by following unsubscribe instructions included in each of these emails, or you can contact us at privacy@cepheusonline.com. For marketing purposes, you consent to Cepheus sharing with sponsoring partners your contact information and sponsor interaction activity when you attend a Cepheus conference.
When you participate in the Cepheus Circle Program, or other Cepheus community initiatives (the “Programs”), we may collect and process personal data such as your name, job title, company name, biography, photo, email address, profile picture, Program activity, and event attendance. This information is used to administer the Programs, provide you with member benefits, and highlight your contributions across our platforms. We may also share limited personal data (e.g., name, title, bio, photo, or contributions) on our Program pages, corporate blog, or social media to recognize your participation or share your insights with others, in accordance with the purposes outlined in the Program Guidelines. Participation in the Program is voluntary. You may opt out or request changes to how your personal data is used at any time by contacting privacy@cepheusonline.com.
We may also collect Personal Data from you if you contact us through third parties, including but not limited to: (i) Chatting with us through our website; (ii) Meetup for joining any of our groups; (iii) Registering or attending any of our events; (iv) Responding to our surveys; (v) Delighted for providing us user feedback; (vi) Teachable for registering to view any of our content there; (vii) Applying for a job at Cepheus; (viii) Submitting support tickets. Any third party that collects your information will have their own privacy policies governing how they use and protect your information. We encourage you to read those privacy policies.
We may collect Personal Data, including name, email address, and company name from people who attend our events or third-party events which we attend. This information is generally collected with each individual’s consent.
From time to time, we may also collect Personal Data from third parties who host our content on other platforms. These third parties may collect Personal Data from people who view our content and are interested in Cepheus and provide some of the Personal Data to us in the course of qualifying leads. Personal Data collected by these third parties are subject to the privacy policies of the respective third parties. Any personal Data that is sent to us as qualified leads will be processed according to this Privacy Policy.
We may also collect Personal Data from third-party lead providers. These providers may collect and share your Personal Data with us if they believe you may be interested in Cepheus, and in accordance with data protection laws. This Personal Data is subject to the respective provider’s privacy policies, and we encourage you to review those policies. Any Personal Data that we receive from these providers will be processed in accordance with this Privacy Policy.
If you send Personal Data to us, we will only process it for the specific purposes outlined in this Privacy Policy or as otherwise directed by you. Any incidental transmission of Personal Data to us is at your own risk.
To the extent you provide credit card information through our Service or website, that information is collected and processed by our third-party payment processor pursuant to their own privacy policy and practices.
We will not intentionally collect or maintain, do not want you to provide, and will never ask you for, any information regarding medical or health condition, race or ethnic origin, political opinions, religious or philosophical beliefs or any other sensitive information.
We use information and Personal Data collected to help us provide and support our website and Service. The information is used to verify accounts and activity, and to promote security on our Service and website, including investigating suspicious activity or violations of any of our terms or policies or agreements which you may have entered into with us. We use any information and Personal Data collected to:
We justify our processing of Personal Data on the following legal basis:
We may also analyse information collected from you to create a profile of your interests and preferences so we can tailor how we contact you or send you information about our Service that is more relevant to you. If additional information about you is available from external sources, we may use it to assist with this. Your information may also be used to help us identify general trends.
In certain circumstances, where you do not provide Personal Data which is required (for example, for us to register you to use our Service), we will not be able to provide the Service under our contract with you or may not be able to comply with a legal obligation on us. We will make it clear if and when this situation arises and what the consequences of not providing the personal data will be.
We may work with third party companies who are partner organizations working on our behalf, or processors, who help us complete tasks (such as qualifying leads) and provide services to you. However, when we share any information with these partner organizations, we only disclose information and Personal Data to the minimum extent necessary to support our business and provide our Service, including providing technical infrastructure services, analysing how our Service is used, providing customer service, or conducting research and surveys. These processors adhere to strict data processing obligations consistent with our Service, this Privacy Policy, any applicable legislation, and the respective agreement(s) we enter into with them.
We will not make your information, including Personal Data, available to any other parties except as provided in this Privacy Policy or otherwise only with your explicit consent. We will not sell, rent, exchange or share your information, including Personal Data with any third-parties, without your prior permission, for any other purpose than the ones you requested or signed-up for.
If we are ever involved in a merger, acquisition, or sale of all or a portion of its assets, your information, including Personal Data may be transferred to the acquiring entity. You will be notified of any impact with respect to any processing or of your information, including Personal Data, as well as any choices you may have regarding such changes.
We may also share your information within the family of companies that make up Cepheus, but only to the extent required to provide our Service or to respond to Visitor requests and needs. All entities making up Cepheus will process any information and Personal Data received under all applicable law.
If you are Cepheus Community user and you subscribed to those services with your professional email address, we may share your information, including your personal data, with your employer, provided your employer is Cepheus customer or partner. We will share your information solely in order to track your achievements and progress within Community platform.
We will retain information, including Personal Data of Users and Visitors for as long as needed to provide our Service or respond to requests. We only retain and use the information and Personal Data as necessary to comply with our agreements, legal obligations, and the resolution of any disputes.
If you want to access, correct, delete, or transfer any information you have provided, you may send a request to Cepheus at privacy@cepheusonline.com and we will respond and address your request within 30 days. This also applies to your right: (i) to be informed; (ii) of access; (iii) to rectification; (iv) to erasure; (v) to restrict processing; (vi) to data portability; (vii) to object); (vii) not to be subject to automated decision-making and (viii) to determine guidelines as to the use of your Personal Data after your death.
You also have the right to lodge a complaint with a supervisory authority.
We may share your information in response to investigations, court orders, or other regulatory, governmental, or judicial requests. We may also share your information in order to investigate, prevent, or take action against illegal activities, violations of Cepheus’s Terms of Use or a separate agreement you may have entered into with us, or as otherwise required by law.
We gather certain information in log files about your use of our website, including the type of browser you use, access times, pages viewed, your IP address and the page you visited before navigating to our website, and store it in log files. We may also log or monitor information about your access to our Service, but this does not include any Personal Data.
Cookies are small data files stored on your device that help us improve our website and your experience browsing our website, see which areas and features of our website are popular. We may also from time to time use web beacons, which are electronic images that may be used in our emails to help deliver cookies, count visits and understand usage and campaign effectiveness. Web browsers are usually set to accept cookies by default. You may choose to set your browser to remove or reject browser cookies, but this may affect your experience visiting our website.
We sometimes allow third parties to provide analytics services and serve advertisements on our behalf throughout the Internet. These entities may use cookies, web beacons, and other technologies to collect information about your use of our website and other website and applications, including your IP address, web browser, pages viewed, time spent on pages or in apps, links clicked and conversion information. This information may be used by Cepheus and its service providers to, among other things, analyse and track data, determine the popularity of certain content, deliver advertising and content targeted to your interests regarding our Service and other website and better understand your online activity.
We may also work with other website or platforms to serve ads to you as part of a customized campaign, unless you notify us that you prefer not to have information about you used in this way either by following the unsubscribe instructions included in these emails or by contacting us at the following address: privacy@cepheusonline.com. Please note you will continue to receive generic ads.
Information, including Personal Data collected within the European Economic Area (“EEA”) may be transferred to countries outside of the EEA for the purposes described in this Privacy Policy. We believe and follow the principles under European Union law, and we obtain not only your consent to legitimize data transfers from the EEA and other countries but also have in place agreements containing Standard Contractual Clauses or other appropriate safeguards established by the European Commission.
You can contact us with questions or concerns regarding any transfer of your information or Personal Data to jurisdictions outside the EEA.
Our website and Service are not designed for or directed at individuals under the age of Fifteen (15) or minors as defined by local laws or regulations. We will never intentionally collect or maintain information about individuals considered children or minors. If we are notified about any collection of information about individuals considered children or minors, we will take all appropriate measures to investigate and, if necessary, delete that information.
We may update this Privacy Policy from time to time. If we have your email address, we will send you a notification of any updates. Otherwise, you can check for updates by checking the date of last revision shown at the beginning of this Privacy Policy.
If you have questions about this Privacy Policy, please reach out to us at privacy@cepheusonline.com.